The Vilans Foundation is located in Utrecht, The Netherlands at the Catharijnesingel 47 and is the Dutch knowledge center for long-term care. Vilans does research, advises and shares knowledge about long-term care. Vilans processes personal data in accordance with applicable laws and regulations, including the General Data Protection Regulation (AVG). We considers the personal privacy of the visitors of the website important. That is why Vilans carefully handles your personal data. Read more about how we handle your personal data in this privacy policy.

When do we collect your personal data?

We collect your personal data from the moment you fill it in or leave it on our website, register at one of our meetings / congresses / newsletters or sign up in another way or be notified in order to use our services.

Privacy at registration meetings

We collect and process your data for organizing meetings and conferences and for sending newsletters that you have signed up for or have indicated to be interested in.

What personal information do we collect from you?

The personal data we process for meetings and conferences are listed below. You are responsible for the accuracy and relevance of the information you provide.

  • name and address details, company details, job title, e-mail address and other contact details;
  • Information about your allergy or meal preferences can also be used for meetings where a meal is provided.

The personal data are only shared with the persons in charge of organizing the meetings and conferences. To organize these conferences, an external agency can be used. If an external agency is used, Vilans has entered into a processing agreement with which your personal data are processed in accordance with the AVG. In addition, Vilans can make your personal data available to third parties on the basis of a court order or on the basis of a legal obligation. Your data is processed within the Netherlands.

Storage period personal data

We will delete your data four weeks after the eventual evaluation of any meeting, unless a new follow-up meeting is planned. In that case, your data will be destroyed four weeks after the evaluation of the last meeting. When registering for a meeting, a different retention period can be mentioned.


  • You are entitled to inspect your personal data, the right to request correction, deletion or transfer of your personal data. You also have the right to object to the processing of your data.
  • If you want to know which personal data Vilans processes of you, you can make a written request for access. Vilans will handle your request within 4 weeks of receiving such a request.
  • Does your information appear to be incorrect, incomplete or irrelevant? Then you can make an additional request to have your details changed or supplemented.
  • You can send your written requests to
  • If you do not agree with the way in which Vilans handles your personal data, you can submit a complaint to the Dutch Data Protection Authority.


If you still have questions after reading this privacy statement, please contact our privacy officer via info[at]

Use of cookies

Vilans uses cookies on its websites. A cookie is a small text file that a website puts on the hard drive of your computer when you visit the site or is in the session of your browser. The most important function of cookies is to distinguish one user from the other. Everything about the use of cookies by Vilans can be found in our cookie policy.


Vilans reserves the right to adjust this privacy statement. The most current privacy statement can be found on We advise you to regularly check on this page if changes have been made. If Vilans makes an important change, which has consequences for the way in which it processes personal data, we will make this known through a notification on our website (s), and in Vilans’ newsletters. You can also read our Dutch privacy policy.

The people of Vilans

van der Leeuw

Senior Advisor Care Technology

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Senior Advisor Knowledge

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van Megen

Researcher Health Technology and eHealth

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Researcher eHealth

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van de Schoot

Director Advice and Implementation

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van Zoest

Senior Advisor and Team Leader

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